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That You Ensure a Logical Structure

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That You Ensure a Logical Structure

What are good ways to make your policy document readable? Martijn Jacobs gives 20 tips for this in his book Texts that are read (affiliate). 1. Use the table of contents as a summary Many reports start with a summary. Quite useful, but they are often much too long. The summary should be short and should contain the main messages. If you also give the chapter titles that contain the core message, then your table of contents is immediately your summary. This makes it immediately clear what the entire report is about and it is easier for people to find the right information. So two birds with one stone. 2. Make texts logical with the Toulmin model Sometimes texts go from hot to here and you immediately wonder where the author actually wants to go with the text. You write clearly through it and, despite the fact that Jacobs doesn’t put it that way, I also think that it makes the lyrics more convincing.

You Ensure a Logical Structure

The idea is that you ensure a logical structure of the text. Make a claim that you then substantiate with facts. Actually have to prove and justify those facts again. You start with the justification by following the facts with the word because and then stating a more general truth or accepted principle. You can further substantiate this by Israel Phone Number starting the next sentence with ‘this is apparent from. Also read: Why long texts do work (and how to write them) But you already know in advance that people will object or criticize your text. No matter how well you substantiate and prove it, criticism will come. You can already take this into account when writing your text. You do this by critiquing your text yourself. You’re weakening your own claim with that. That then gives you the opportunity to refute precisely that criticism. It makes your text logical, complete and you immediately knock down the objections, so that people’s thoughts can’t linger on those objections.

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Ensure a Logical Structure

You may recognize this from Toulmin’s argumentation theory . 3. Offer information in layers Hate to tell you, but people aren’t really waiting for your text. They don’t have the time and they don’t feel like it. It’s a must. Even if you send them an email. To ensure that your message gets through and people can quickly find what they are looking for, it is best to offer the information in layers. In this way you facilitate that people first scan your text and only then carefully. This way your reader can decide for himself at what level he/she wants to delve into your text. If you are familiar with writing (newspaper) articles and press releases you will recognize it. It is also known as rollable writing . You put the most important first. That should also be your summary or core message. As you progress in your text, you work things out in detail. And of course you use subheadings to make your text scannable. For e-mail, Jacobs advises taking into account people who read an e-mail on their phone. Without scrolling, they should know right away what to expect from the email.

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